Welcome to SpaceArt.org
SpaceArt.org Space & Astronomical Artists Listserver Guidelines
and Terms of Service

Cut-To-The-Chase Version

This forum is a professional communications channel. Like conduct is expected, encouraged and appreciated. Please remember that there are many members from many disciplines, not solely artists, reading the thoughts that you send to the List. Publishers, collectors and entusiasts are also members of this forum. Please compose your messages accordingly.
  The sections below outline the conventions of the List community. We ask that you please take the time to read and observe these guidelines. We have lost valuable members due to the volume of mail. Many members subscribe to more than one Listserve and read Usenet News as well during the course of their day. Please respect their workloads by keeping your messages concise by following these guidelines.

In short, if you craft your posts with as much care as you give your paintings, all will benefit.

Thank you.

Offensive language, flame wars, off-topic posts unrelated to this forum and generally inappropriate or unprofessional conduct will not be tolerated. Participants in these threads will be asked to move the discussion to a private channel or public newsgroup that is more appropriate to the topic. If warnings go unheeded, or if conditions otherwise warrant, said subscribers' posts will be moderated and/or they will be removed from the list. In severe instances the List will revert to full moderation status, thereby allowing for the free flow of pertinent topics until such time that integrity and order has been restored. Please remember that participation in a mailing list is a privilege, not a right. At the discretion of the List owner and facilitators, any member may be dropped from the List at any time for any reason. This List does not run as a democracy. There is no free speech. There is no appeal. We trust that there will never be any reason to enforce this.

Closed List:  Only subscribed members are allowed to post to the list. This prevents spamming and external directed virus and Denial of Service attacks. Spoofing of a member's address is of course possible but unlikely.

Viruses & Worms:  As things become more complex, nefarious characters begin using the complexity to do bad stuff with it. Due to increased threats of attacks distributed via eMail, many times unknown to the sender, the List is closed to:

    Attachments:  Attachments of any sort, whether they be Word documents, images, PDFs or anything else, are not allowed on the List itself. These can carry malicious code. It is also not cool to send huge files unannounced, especially to people who happen to be on dial-up connections. If you have something you want to share, please place it on a website then post the URL or send your attachment privately to interested parties.

    HTML and/or Styled Text Formatted Messages:  eMail is intended as a text-based protocol. The inclusion of the ability to execute and display eMail as if it were a Web page opens the door for others to run malicious software on your computer without your permission or knowledge - until it's too late. This type of message going to a List allows executable virus code to be transmitted to all subscribers and puts them at risk.

Messages containing any of the above will be stopped by the server and the sender contacted to correct the situation.

No exceptions will be made whatsoever.

To make sure your messages will get through unimpeded, please locate in your mail reader the preferences related to composition of messages and set them to "Plain Text Only" composition and turning off:

  • Styled Text
  • HTML
  AND, if your mail reader supports these additional options, uncheck:
  • Allow Executables in HTML Content
  • Reply in Format Received
This will help to prevent the spread of eMail viruses to, and by, the unsuspecting. You will still be able to receive messages that contain attachments and/or are formatted in HTML.

To post a message to all List members, send eMail to: spaceart-talk@spaceart.org

Subject lines are auto-prepended by the server with "[SpaceArt]" for easy identification and auto-filtering when they arrive. Replies are auto-prepended with "Re: [SpaceArt]" There is no need to add the "Re:"

    NB! Please! do not title an original post as:
    Re: [whatever]
    (as in "Re:" = "regarding"—"Re:" stands for "Reply")

    If this happens, the server will incorrectly modify the subject:
    [SpaceArt] Re: [whatever]
    which is confusing.

    Replies to these then become:
    Re: [SpaceArt] Re: [whatever]

which becomes really confusing, potentially destroys the continuity in threading mail readers and members have difficulty locating the original post in the thread.

When replying to posts on the List, please use "Reply To All" in your eMail reader. This will insert your name into the attribution line above any quoted text and will insert two address into the To: field
—that of the Author and that of the General List. It is not recommended that you reply to both.

If you are sending a private message only to the Author:
  swipe across the List address and delete.

If you are replying only to the Genereal Membership:
  swipe across the Author's address and delete.

It's an extra step but, in addition to addressing security issues for the list, this will help to prevent unintentional private replies going out to the General List.

Each to Its Own or Just Because Something May be Possible is Not a Compelling Reason to Do It.:  All subscribers are encouraged to use the technologies of the Internet, each to their specific design and strength. Usenet, Listserves and eMail are intended for short, plain-text messages; the Web for formatted text combined with images, animation and sound. Doing one within the other is unnecessary, unreliable and, in some cases, detrimental or disastrous.

People have fallen into the habit of sending HTML eMail (because they think it's cool) thinking that there's no difference except the way it looks. Contrary to popular belief, it isn't either plain-text or HTML; it's both. HTML eMail more than doubles the size of the message to deliver the exact same content because it does it twice; once in plain-text and once with the formatting tags added around and throughout the second, redundant part to make it display as if it were a Web page.
  That's what the Web and Web browsers are for.
  Additionally, HTML eMail has become a big indicator of spam. Spammers have adopted it because it's flashy. It also makes it possible to place ordinary-looking text (or jibberish designed to fool spam filters) into the plain-text portion and the real message that they want to sell or scam you with into the HTML portion.

People have also fallen into the habit of attaching megabytes of files to what is really intended to be a simple letter.
  That's what FTP (File Transfer Protocol) is for.
  If you do not have access to an FTP server, you can place any large file on a Website and send the person an eMail containing the URL. Then, they may retrieve it when it is best for them. Receiving an unexpected 100KB or 2MB or larger file on a dial-up connection is not fun, nor is it necessarily safe for the recipient—whether they are on dial-up or broadband.

Keep it concise:  There is an 15 kilobyte limit for messages distributed to the List. A LOT can be said in 15KB of plain-text. If you have a report, short story, images or long list of [whatever], i.e.: anything of significant size or needing formatting that you would like to share, please make it into a Web page. If you have a Word Document, please place it on a website and post only the URL in your message to the Listserve. In this way, subscribers who are interested and want to invest the time will be able to have a richer experience while those who may not be interested do not have their daily mail unnecessarily increased by huge messages coming in unexpectedly.

Change the Subject:  Often, a thread will start in one place and evolve into another. If you are replying to a message and are changing the subject, or notice that it has changed sufficiently over time, please edit the subject in the form:
  [New Subject] (was [Previous Subject])
or replace the entire subject line with your new subject, so that List members will know that a new thread has formed and be able to follow it without confusion or wasted effort.

Reformat Your Inclusions:  Please respect your fellow members. Take the time to reformat a portion of a Web page that you found and want to quote in your message so that a hundred others don't have to do it for you, just so they can read it. Your efforts will be appreciated. Copying and pasting Web page text often results in messages that look thus:

The film is a slam-dunk," he said. "Dinosaurs are one of the
                             things kids care most about, along with bugs.
A lot of people are
                             also going to come just to see what $130
million of animation can

                             Disney has clearly also spent big on the
Dinosaur website. It
                             features the movie soundtrack playing
continuously, plenty of flash
                             animation for viewing dinosaurs from every
conceivable angle, "dino
                             cards" that kids can send to their friends
and, of course, the movie
As you can see, they are hard to read and show disrespect for your readers.

Dont's:   (These are not up for discussion.)
Top-Posting:  Top-posting is the rude habit of replying to messages with your text at the top and that which you are replying to following. Too much trouble to trim the previous included message down to only the pertinent section and then follow it with one's reply, so just hit "Reply", start typing at the top, hit "Send" and get on with your day. Essentially, this is lazy and disrespecful to everyone on the Listserve. Your message is out of sequence to that which you are responding and people must skip over it to learn what you are replying to then go back up to read your reply; sometimes repeating this process if they need further clarification. Doing this, you are essentially saying that your time is more important than all of the other members' time combined.

In normal conversations, one does not answer to something that has not yet been said; nor do they repeat what has been said after responding to it, so it is unclear to reply at the top, whilst the original message is at the bottom. Secondly: In western society a book is normally read from top to bottom.

Top-posting became "popular" when the masses started using Internet and particularly eMail. Ordinary, clueless people quote all the article, or quote the article below their own posting/mail because it requires less time, because they haven't thought much of the purpose of quoting, and because their software are optimized for such use. As the growth of "ordinary" users using Internet has been far greater than the speed of public "education", top-posting has, unfortunately, become a false de-facto standard in eMails and mailing lists, as well as in some non-technical newsgroups.
  Microsoft has had a significant detrimental influence on top-posting by the ubiquity of its software; its eMail and newsreader software top-posts by default, and in some cases actually makes it difficult to do things correctly. To these users, we heartily recommend getting a good mail/news reader. Many users apparently have accepted Microsoft's default as a de facto standard—which it isn't. Given that many newer online participants have never used anything but Microsoft tools and only communicated with other users of Microsoft tools, they are completely oblivious to the fact that any other form of eMail quoting exists.
  As stated in RFC 1855:

  • If you are sending a reply to a message or a posting be sure you summarize the original at the top of the message, or include just enough text of the original to give a context. This will make sure readers understand when they start to read your response.
Perhaps because of Microsoft's influence, top-posting is more common on mailing lists and in personal e-mail. Top-posting is viewed as seriously destructive to mailing-list digests, where multiple levels of top-posting are difficult to skip—let alone understand. It is, moreover, nearly irresistible to post an entire digest back to the mailing list, then top-post a reply to that message.
  Finally, top-posting is simply a custom, like wearing neckties or eating with one's right or left hand, that identifies one's membership in a particular community. This self-identification function probably serves as much as any other factor to reinforce its use: one may be denied help in comp.lang.c++ if one self-identifies as a "barbarian" by top-posting. In this way, not top-posting is similar to other customs employed by other communities: the Unix community, the various programmer cultures; the "New Jersey/Bell Labs", the "MIT/Cambridge" or the "West Coast/Berkeley" communities and, surprisingly enough, the AOL community.

Top-posters generally list the following reasons to support their view. Each is followed by cogent answers:

  • Scrolling down through a post to find a reply is inconvenient, especially for short replies to long posts.

    A: Scrolling down to find the fresh material is generally only a problem if the quoted text has not been appropriately trimmed.

  • Especially in business correspondence, an entire message thread may need to be forwarded to a third party for handling or discussion. In this case, it is appropriate to "top-post" the handling instructions or discussion above the quoted message.

    A: This is only relevant in a legal, financial or customer support type of environment, where evidence through a paper trail is necessary but may be superfluous to the new message content itself. This forum is none of these.

    Mostly, though, Top-posting is unacceptable because it soon leads to the next lazy item:

    Excessive Quoting:  Please limit the amount of a message you include (quote) in a reply. Please retain ONLY sections that are specifically relevant to your response and trim those to a minimum. This is just common courtesy and common sense. There is simply no need to re-send a 46 line message to all List members, simply to reply with a one-liner or say "I agree" or "Me too".
      No one wants, or needs, to receive any message a second or third time around. Interested subscribers will have retained the original post and any previous responses, and may refer to them whenever they wish. Including the entire previous post wastes disk space and download time of all members and adds, again (and again and again), to the volume of mail that all receive. Combined with Top-posting, this bad habit leads to two, three, four or more previous messages in sequence being included in a single reply and pretty soon your reply message is so large that the maximum message byte limit is reached and the server traps your message—all due to laziness.

    Excessive Signatures:  The Internet convention is two to four lines. In these "modern" times, with faster, higher bandwidth technologies in use, longer sigs do proliferate and some leeway is allowed, as the bandwidth isn't as much of an issue for a single message as it used to be in the "old days". They do add up, however, and become an aggregate bandwidth issue all over again if hundreds of thousands of people begin adopting excessive sigs. That notwithstanding, the signal to noise ratio for an individual receiving a message with a 7+ line sig, especially with a one-liner as the entire message, is still just as high as it ever was. Please keep yours lean.

    Test Messages:  Test messages are fine, but if you see a message come through, the subject reading: "Test", "Anyone seeing this?", "Is the server broken?" or words to that effect, please do not respond to it. By the time you read the message, the author will have already received one from the server and already knows that it got through. If, on the other hand, they didn't receive a message from the server, yours won't get to them either.

    Virus Alerts:  Most of the virus warning messages that are circulating are hoaxes and are in effect viruses themselves, taking up our time, money, bandwidth and disk space. Forwarding any warning eMail that you receive without first checking on its validity, no matter how certain you are that it comes from a "person not given to hysteria" is irresponsible.

    When you receive a frantic message from someone, please go here first:

    There are tutorials on recognizing the inflammatory language used to catch the unwary, databases to search and lists to consult to determine if it is worth the time, effort and attention of what can become hundreds of unsuspecting folks, not to mention adding to the traffic and increasing the amount of eMail just one of them receives. After you have done the research and certified that a virus is not a hoax, you may post a heads-up to the List giving the URL of a qualified authority so that members may learn for themselves what it is and how to deal with it. Your warning will then be qualified and have a better chance of helping than one that has not.

    Thank You.

    Your use of the Listserve is predicated upon your agreement to and continued observance of these Terms of Service. If, at any time, the List Administrator feels that the ToS is not being followed, a warning will be given—perhaps privately, perhaps to the List at large, depending upon the circumstance. If warnings go unheeded by individual members, their address will be added to a Moderated Address Pool and their posts will be approved on an individual basis until the situation has shown to have been remedied. If the situation in question goes further ignored, the person will be unsubscribed.
      There is no appeal.

    Access your Account Maintenance Screen by pressing: I Agree.

    SpaceArt Listservers
    hosted, maintained and moderated by:
    B.E.Johnson - FIAAA